Vehicle Inspection Forms

5
Mar

Vehicle Inspection Forms

DOT regulations require all commercial vehicle carriers to complete a Driver Vehicle Inspection Report (DVIR). Inspection reports must be completed both pre-trip as well as post-trip. For more information on Federal Motor Carrier regulations click here.

Our inspections module is setup to enable electronic vehicle inspections so drivers can complete and print DVIR’s from handheld mobile devices such as Intermec CN3’s and Motorola MC55’s. Vehicle inspection reports are wirelessly sent to the goRoam.Mobilehub server so fleet maintenance can see all reports in near real-time.

More importantly, we can enable post-save events so you can specify actions upon receiving electronic vehicle inspections. For example, you can receive an email anytime an inspection is completed with a defect, or you could receive an email and automatically create a work order for that vehicle.

goRoam.Inspections allows you to easily tailor the vehicle inspection for your specific needs and questions. The following flow shows a typical vehicle inspection flow for a driver.

Step 1 – Login in and view list of available forms.

Select vehicle inspection from the list of available electronic forms.

list of electronic forms

Step 2 – Barcode scan or enter vehicle information

vehicle inspection - vehicle ID

Step 3 – Check any defects on the Truck (Tractor)

vehicle inspection - truck checklist 1

Step 4 – Check Trailer for defects

Step 5 – Mechanic corrects and signs

mechanic defect corrections mechanic signature

Step 6 – Enter optional pictures, GPS or drawings

You can take a picture directly in the inspection form and mark on the picture to show where the problem areas are. Forms can be GPS stamped in the background so you know exactly where the inspection took place.

inspection - insert picture of vehicle damage

Step 7 – Driver certifies and signs

Step 8 – Save and Close

Once completed, the inspection report is automatically sent to the server via cellular or wifi. The driver can print a copy to a local printer such as the Zebra RW420 or email a copy. Note that the start and stop time were automatically set, so you know exactly when the driver started and stopped.

Step 9 – View results

All inspections are automatically sent to the server where you can view, report or export results. The submit process can be configured to automatically send an email when certain inspection fields are set or have a value (such as low oil or air pressure).

Step 10 – Print and email

The following standard report is available for all surveys. Report templates can be easily setup for your forms to condense the report to one page. Note the report contains the full electronic signature, picture of the vehicle with markup from the driver on the defect and GPS location. Reports can be saved as PDF’s for easy emailing.