How to Choose the Right Wholesale Fuel Delivery Software

For companies dealing with fuel distribution, moving from paper-based logistics to a fully automated one offers many benefits. While the former is a reactive process, getting the proper fuel delivery software helps move your petroleum logistics to a planned approach. Eventually, you will end up with a fully optimized process where efficiency is paramount. This, in turn, impacts your profitability, customer satisfaction, and much more. Before we look at how to get the right fuel and lubricant delivery software, let’s look at the key features and benefits.

How Wholesale Fuel Delivery Software Works

Using software such as the goRoam app from Bizspeed helps to automate your bulk fuel delivery process, ensuring you are on top of every aspect of the system. The system eliminates using paper by moving all orders and routing to the web and driver paperwork to the goRoam mobile app. Fuel delivery confirmations are done through the fleet fueling app. With drivers using the goRoam Proof of Delivery app, they read the flow meter via our eMeter interface or by recording the visual meter reading. In either case, all actions are electronic, with barcode scanning to confirm the tank/vehicle, product integrity checks, and other configurable workflow validations enforced consistently across your drivers. But this is just the beginning. Fuel delivery dispatch software offers tank-level monitoring integration to accurately forecast monitored and non-monitored keep-full tanks accurately, minimizing the risk of runouts. The digital dispatch platform automatically tracks levels in your customers’ tanks, thus helping to shorten the ordering and dispatch time.

Oil and fuel dispatch software makes decision-making more accessible and helps you make smarter, data-driven decisions. From route management to automating driver workflows, the system allows you to make data-based decisions, which helps make your operations much more efficient. The mobile app automates data capture that you cannot effectively get when using paper. For example, with mobile, you know where and when a driver started and ended their order.

Benefits of Wholesale Fuel Delivery Software

Wholesale fuel delivery software provides many benefits, including improved decision-making, accuracy, and efficiency. It is an essential tool for bulk logistics companies to enhance their operations. Decision makers have the information and tools they need to make informed decisions that reduce costs and increase customer satisfaction.

Improved Decision-Making

Fuel delivery software reduces costs by optimizing delivery schedules, reducing fuel consumption, and improving the overall efficiency of the delivery process. These cost savings can be passed on to customers, making the company more competitive.

Increased Efficiency

If you want to eliminate waste and cut delivery costs, wholesale fuel distribution software is the perfect way to get this done. Using this software eliminates the tedious process of a paper-based ticketing system, saving your staff precious man hours filling in forms and monitoring the progress of each of your delivery trucks. Instead, the system ensures you are using the best routes possible, and any required documentation (such as delivery confirmation) generates automatically and is emailed or texted to designated customer contacts. The fact that it is automated also means there will be fewer errors.

Eliminates Inventory Losses

The wholesale fuel tracking system offers real-time transportation visibility, ensuring you account for every gallon of fuel delivered. By using fuel inventory software to monitor levels in your trucks and the tank levels at customers, you minimize the risk of inventory loss through theft. Having looked at how wholesale fuel delivery software can improve your bulk delivery process, let’s consider factors when selecting the right fuel delivery software.

How to Choose The Right Wholesale Fuel Delivery Software

There are several factors to consider when getting the right mobile fuel app for bulk deliveries. 

Understand Your Needs

The first step in getting the right wholesale fuel delivery software is understanding the gaps in your process and how you want to operate. Specifically, what level of sophistication your team can absorb and if the costs are worth the benefits. For example, have you heard of multi-vehicle, multi-compartment routing systems? This includes inputting customer delivery windows, truck configurations, product compatibility rules, and more. They can seem like an ‘easy button’ for route building, but you may not realize that they require extensive data preparation. These systems can easily save 15% of your total transportation costs by optimizing routes, but they often require a fleet size of 50 or more and at least 8-10 trucks per depot to justify their costs.  

Selecting a system that can grow with you as your fleet size and needs increase is important. One that can start by easily dispatching 5-10 trucks and grow into multi-vehicle route optimization as you grow into a large fleet of potentially hundreds to thousands of trucks.

Some factors you should consider when understanding your needs:

• Multi-vehicle, multi-compartment route optimization
• Route stop sequencing (optimizing a single trip)
• How much IT support do I have?
• How comfortable are my dispatchers with advanced tools?
• What are the integration requirements for my ERP, tank monitors, CRM, and other systems?
• Will I centralize dispatch?
• Do I need a 2-way ERP interface for full electronic invoicing?

Consider the Level of Technical Support

Bulk delivery software solutions can be fairly standalone or integrated with multiple systems such as your ERP (accounting, inventory, warehouse, purchasing), CRM, tank monitors, data feeds such as DTN, etc. You have to decide how much integration is needed, is your software provider responsible for the interfaces, or are your IT resources maintaining them? You may want a SaaS (Software as a Service) or hosted solution if you don’t have an IT or a limited staff.   At a minimum, you should understand what type of ongoing support is required.  

Check Compatibility With Existing Systems

Data Matters

Data matters, especially when setting up routing. You only need to know your trucks, depots, and drivers for basic routing. You can drag-and-drop orders on routes to easily build trips and quickly go paperless. But as you grow and want the system to automate what dispatchers are doing, you need more specific information on your fleet, such as compartment capacities, product compatibility, customer delivery windows, etc. As you add this level of routing, you move from dispatchers building routes with tribal knowledge to letting the routing system build based on efficiencies, constraints, and optimal logistics.

An effective wholesale logistics system enables data-driven logistics and data-driven decision-making. The system provides methods (APIs, reports, extracts) so you can exchange and report by combining data from multiple systems. 

BizSpeed Has the Right Wholesale Fuel Delivery Software for You

Finding the right wholesale fuel delivery software can be a simple process. BizSpeed has over fifteen years of experience providing bulk fuel delivery solutions. You can count on our platform to meet all your needs. Our system is easy to use and has workflows specific to bulk delivery – bulk transport, commercial fuel, fleet fueling/wethosing, propane, home heat, lubricants, package goods, and 3PL. It also has powerful features that help you with your wholesale fuel delivery process. Schedule a demo today to learn more about our mobile software for routing, dispatch, and delivery solutions.